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Docear is a free citation helper designed to do a lot of the tedious parts of academic writing. It is available for numerous operating systems from Windows to Linux and Mac. Furthermore, the citation helper also includes a free MS Word add-in. With Docear, you can:
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Before you go any further, you are required to install Docear. Simply download from docear.org then install by following the prompts. While at it, you may install the MS Word plug-in as well.
Your relationship with Docear will start will registration. You may use it without registering but your access to features will be limited. You will not have access to literature recommendations, metadata retrieval, and backup of your data. At the same time, if you do register, you should be aware that Docear is enabled to analyze your data.
If you are starting from scratch, that is, without any data stored:
If you have already some data on your hard drive that you want to use with Docear:
The menu bar contains a few ribbons, each with several functions. It includes home, references, resources, etc.
The workspace panel serves as your ‘control center’. It lists all your projects and other items like drafts and downloads. Hence, on this panel, you can find the library which is the platform on which you can organize your resources. There will also be a reference database and a folder containing all your files.
The reference panel lists your references in a table, similar to other “classic” reference managers.
The mind map window is your primary working area. This will be a skeleton of your work which will help you organize your information and where you can add new ideas.
The note panel allows you to create additional notes. By default, it’s hidden. To show it, select “View -> Elements -> Show note panel” in the menu.
To create a new category, click on an existing node and…
Select a pdf then click on ‘create or update reference’
Then, you can either manually specify all the data (“Create blank entry linking the PDF”) or try to retrieve metadata from Docear’s Digital Library.
A new dialog opens that shows you a list of all your references. If you have copied the references’ BibTeX key(s) to your clipboard in Docear, the “D->D4W” button will be active. You can press it, and all corresponding references will be selected automatically. Alternatively, select the references manually by clicking the check box. With the filter field, you can filter your list. You may also choose whether to insert the reference in a standard format, e.g.  or (AUTHOR et al. 2010), the author only, the year only, or author and year with only the year being in brackets.
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