Flow Chart

See attached instructions and EXAMPLE ONLY

Flow Chart Exercise

Flowcharts are a good starting point in identifying an organization’s system needs. For this exercise assignment, you will create a flowchart using either Microsoft Word or PowerPoint. If you use PowerPoint, you can record audio (for the narrative requirement) or use your note pages. You will use as many pages or slides as you need to depict the processes accurately.

 

Flowchart – Current Process

The flowchart will depict an HR process you experienced or are familiar with. 
Create a flow chart for your chosen current process as it is done now.  

For example, some tasks that organization may have processes for are filling vacancies, onboarding, performance management, performance evaluation, leave requests, and employee complaints to name a few.

Provide a 300-500-word narrative that includes the following elements:

· Description of the process

· Challenges the organization experiencing with the process

· Description on how you see the process being supported or improved by an HRIS system.  You may consider developing a second flow-chart to show how the process will improve but it is not required. 

ATTACHED, YOU WILL FIND A SAMPLE ASSIGNMENT. 

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Flowchart: Process of Employee Action Form

Joan Smythe

American Public University

HRMT 415

Dr. Monica Galante

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Flowchart: Process of Employee Action Form

The Employee Action Form (EAF) is used by the organization for part-time employees.

The document can be initiated when there is a new employee, a part-time job is being extended,

or a change in part time positions (e.g. going from one department to another). Because these

individuals are part-time employees, managers are not required to send these through the same

process as they do for full-time employees.

To start the process, the employee action form process is what the department does prior

to the document reaching the human resource department. The document is received by the

HRIS supervisor for distribution to staff and input of the document. The HR clerk reviews the

document before input to determine of it is an extension, change in position, or new part-time

employee. If it is a new part-time employee, they need to ensure all the new hire paper work is

attached. If the part-time employee is changing position, the HR clerk verifies the employee

meets the qualification. If the part-time employee’s is being extended, it is enter into the HRIS

system. From that point, all documents are then proofed by the HRIS supervisor, then forward to

the assistant direct who reviews and approves. At the point, the EAF moves onto the batching

process, then the hourly pay process.

Because paper is being processed and approved simultaneously, depending upon when

documents are submitted, payment to employee could be delayed. By using a hand-

written/typed document for input, going through several hands, sometimes writing is not legible

and errors could be made. An integrated system will reduce errors and improve processing

times.

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Start

Employment
Action Form
Process

HRIS

Supervisor

distributes to staff

for input

Obtain new
hire

documents
from

Employment
Services

: REJECT Verify
employee

meets
qualifications

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L———-

HRIS PROCESS FOR EMPLOYMENT ACTION FORM

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p I
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( __ s_top_) -.,

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REJECT

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Hourly Pay
Process (M4
Paycycle}

t
Batching Process

EAR forward
to Asst. HR
Director

EAR forward
to HRIS

Supervisor

REJECT

1—————————————-

Input EAR into CEI
System

• EAR forward
to proofing

3

References

• Flowchart Example
• Untitled