College of Administration and Finance SciencesForm Number 3 – PERIODIC REPORT
Internship Student Report | Month #?
Start Date: 29/1/2023
End Date: 5/2/2023
Student’s Name:
Student’s ID Number:
Training Organization:
Trainee Department: Accounting department
Trainee Supervisor Name:
Faculty Member:
Course: ACCT430
CRN:
Academic Year/Semester: 2023/ 2nd semester
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
What are the activities and tasks given to you during this
month?
Petty cash is an amount from the company’s asset that remains
securely in a vault wherein the accountant has the sole access,
this is to pay for minor and incidental expenses. Through SAP
it is possible to create and monitor company petty cash and also
record cash receipts and cash payments made from petty cash,
whether materials or services. SAP makes the company able to
gain more transparency in the accounting and records the
transaction of the company.
Task(s)
Transactions that can be entered into this process includes but
not limited to payments for services and purchases of materials
which are incidental transactions involving customers or
suppliers. Other examples of transactions in which the petty
cash fund is used includes paying for lunch for a small group of
employees and also compensating the employee for small
business-related expenses.
The employee of this fund is called the petty cash custodian, as
he deducts the petty cash account and credits the cash account.
When the advance amount is close to expiry, the custodian
submits a request to the Accounts Department to replace what
has been spent with supporting documents such as Tax
Invoices, Delivery Notes and Work Completion Certificates, to
be compensated for what has been spent. Frequently the
cashier will overpay for emergency expenses and sudden
expenses that need to be taken immediately. The custodian
often pays an amount for emergency expenses and unforeseen
incidents that need to be taken immediately.
Being an intern, I noticed many things when I was working on
petty cash transactions.
Upon receipt of invoices, validate the name of the applicant or
recipient, transaction amount, VAT, stamp, and item amount
College of Administration and Finance Sciences
for billing purposes. It is important to ensure that the date is
correct to avoid an error in the billing process.
Then, all billing details must be added in Office Excel
Then enter it into the SAP System, and it must be identical to
the Excel entries, and there are several long steps to be included
in the SAP as well to create a Cash P.O.
Finally, we assign the appropriate account expenses based on
the transaction that occurs in the invoice which will be
approved by the manager.
Account Expenses are mostly petty cash entries that are used
to purchase office supplies, lunches, reimbursement items, etc.
Approval will be made through the approved matrix of the
company to finish the process and check the amount.
College of Administration and Finance Sciences
New skill(s)
Meeting(s)
What skills did you learn through the month?
This month, I developed a number of new abilities,
including communication, teamwork, flexibility, and
attention to detail. In addition, I discovered how to use SAP
System for the billing process and account expense
assignment.
How many meetings did you attend?
On the first month of training, I had one meeting and I met
with the project manager, Engr. Mohammad Azam, and my
direct supervisor, Ms. Mashael, to go over the training
schedule and the responsibilities that will be given to me
over the next three weeks.
What are the difficulties you had this month?
Often there are instances that the information and details that
are in the suppliers’ documents (Sales Invoices, Delivery Notes
and Quotations) does not coincides with the Internal
Documents (Material Request Form or Purchase Request
Form). Overdue pending cash amounts with the purchasers.
Difficulty/ Challenge(s)
How did you overcome these difficulties?
I checked the discrepancy between the suppliers’ documents
against the Internal Document with the manager to make sure
there was no possible error. Also, I received instruction and
regular practice to become accustomed to fusing SAP work
with the excel sheet record.
Learning
What did you learn from completing the tasks
College of Administration and Finance Sciences
The process of recording an account and the billing
procedure. How to use the SAP application to record account
expenses from petty cash transactions throughout the
invoicing process.
What did you want to learn more?
How to use SAP in advance and follow up with a bill
applicant or recipient to collect payment. Remind the clients
to pay the invoices by following up.
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name:
Signature:
College of Administration and Finance Sciences
Form Number 3 – PERIODIC REPORT
Internship Student Report | Month #?
Start Date: 9//4/2023
End Date: 15/4/2023
Student’s Name: Atheer Alrobai
Student’s ID Number:
Training Organization:
Trainee Department:
Trainee Supervisor Name:
Faculty Member:
Course:
CRN:
Academic Year/Semester:
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
What are the activities and tasks given to you during this
month?
The two different business lines that ALYAMAMAH Co.
offers to Aramco are either services or materials. Under this
business line there are three kinds of contracts that
ALYAMAMAH Co. should fulfil, the 3 contracts are the
Contract Release Purchase Order (CRPO), Released Purchase
Order (RPO) / Mid Form Purchase Order (MFRPO) and the
Direct Contingency Materials (DCM).
Task(s)
Contract Request Purchase Order (CRPO) – This is the
main contract between ALYAMAMAH Co. and ARAMCO,
the said contract indicates all the manpower service that is
needed in fulfilling such contract. This is being billed and
collected every month. As per the collection, a 10% retention
is deducted on the amount before VAT. CRPO has four
divisions under it, namely:
a. Building Trade Operation & Maintenance Service
b. Utility Operation & Maintenance Service
c. A/C Operation & Maintenance Service
d. Rest of Lump Sum (All Other Services)
Release Purchase Order (RPO) / Mid Form Released
Purchase Order (MFRPO) – This kind of contracts are
created by Aramco whenever it is needed such as repairs,
modifications and other special projects. As per the collection,
a 10% retention is deducted on the amount before VAT. This
consist of manpower and materials which are needed in
fulfilling the contract.
Direct Contingency Material (DCM) – This contract is a
request of Aramco which consist of purely materials.
ALYAMAMAH Co. charge an additional 10% as an add-on
or profit based on the net amount of the supplier’s invoice.
The collection team will begin addressing finance to obtain
payment for the full amount of the invoices. In the last phase,
Accounting will send in the SAP system that links the sales
order and the request purchase order to move the formalities
College of Administration and Finance Sciences
along and collect the invoice payment. The Sales Order is
created to guarantee that each item is exactly as described and
includes the quantities, delivery date, and item types. The sales
procedure is well-documented and carried out. To reserve the
company’s right, all of the aforementioned steps must be done.
What skills did you learn through the month?
New skill(s)
I discovered the importance of having patience and working
well to complete assignments effectively.
How many meetings did you attend?
Meeting(s)
I met with the project manager, Mr. Mohammad Azam, and
my immediate supervisor, Ms. Mashael, for the second time,
and we talked about how the company was slow to issue
invoices and collect payment as well as the delay in
distributing invoices and the tasks that needed to be finished
by the end of this month.
What are the difficulties you had this month?
Because the SAP system involves so many categories and
procedures, I find it challenging to implement.
Difficulty/ Challenge(s)
How did you overcome these difficulties?
I can overcome the challenges I’m facing with the help of my
supervisor’s and the department team, as well as some research
to gather additional facts.
Learning
*Note:
What did you learn from completing the tasks
– Issuance of CRPO / MFRPO / RPO
– Issuance of Direct Contingency Materials (DCM)
– Improved the skills in using SAP system
– Merge the Request Purchase Order with the Sales Order
What did you want to learn more?
College of Administration and Finance Sciences
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name: ____________________________
Signature: ___________________________
College of Administration and Finance Sciences
Form Number 3 – PERIODIC REPORT
Internship Student Report | Month #?
Start Date: 29/1/2023
End Date: 5/2/2023
Student’s Name: Atheer Alrobai
Student’s ID Number:S190127401
Training Organization:Alyammamh company
Trainee Department: Accounting department
Trainee Supervisor Name: Ms. Mashael
Faculty Member:
Course: ACCT430
CRN:31195
Academic Year/Semester: 2023/ 2nd semester
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
What are the activities and tasks given to you during this
month?
Task(s)
Collection Report: In essence, this document summarizes the
profits that were earned over a specific period of time as well
as any deductions that the business has made in response to
client non-compliance with contract terms and conditions,
such as penalties for late iqama renewal, Saudization
violations, municipal violations, etc.Payment Certificates:
Following the conclusion of the contract between the supplier
and the business, the supplier will be paid in advance to assist
in the provision of the service or material.
Payment Certificates are used in construction projects where
all documents must be initially inspected and accepted by the
project owner, project manager, architects, and project
engineer in order to move forward and obtain the contractor’s
final approval. The payment certificates may be issued on a
regular basis or following the conclusion of a specific project
stage. In order to issue the certifications, the following
requirements must be met:
• PR • PO • Invoice
College of Administration and Finance Sciences
New skill(s)
Meeting(s)
What skills did you learn through the month?
By categorizing and prioritizing the activities in order to
prevent any delays that would hurt the department, I learned
how to work as a team and adapt all of the department’s
tasks in a proper manner.
How many meetings did you attend?
The accounting manager and I discussed the duties to be
completed for the reports due last period in our most recent
meeting with my supervisor.
What are the difficulties you had this month?
In reports collections Verifying the payment against the paid
invoices presents various challenges. Since there are times
when the money is not in the correct amount due to
misunderstandings or losses. Additionally, some transactions
are documented in excel sheets, which makes it challenging
to merge them with SAP processe. There are some of
changes in the process between SAP and ARAMCO portal
when doing the collection report.
Difficulty/ Challenge(s)
How did you overcome these difficulties?
My immediate superior is very friendly and helped me to
overcome all the difficulties which I’ve faced.
Learning
What did you learn from completing the tasks
College of Administration and Finance Sciences
-Follow up to ensure of the issuance of payment
certificates.
– Improved the skills in using Microsoft office and SAP
– Settle methods of collection report in case of any
differences..
What did you want to learn more?
I would like to learn how to do the process of ARAMCO
portal and the details related to it.
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name:
Atheer
Signature:
Requirements
Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and use the cover
page above)
The report should be submitted within two weeks after you finish your Co-op training
Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider
taking the following format
General instructions for writing the final report: The report must be written in English
language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space. Main headings use font size of 16
and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in
ZERO marks being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates,
working hours per week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities
carried out during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field
instructor, academic supervisor, colleagues…etc.) who help them in carrying out and
completing her/his training journey. This part will aid the students to learn basic elements of
academic writing. To express their appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
Chapter 1: Description of the company
This section should answer the following questions: What is the full title of the
company/institution?
Give a brief history of the company, full mailing address and relevant weblinks What is the
type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end
users, retailers, other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of
employees. Provide a list of functions performed by different departments/divisions in the
internship organization. Provide an overview off the production system or service procedure
(what are the resources, inputs, outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce
and Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in
the organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking,
Ecommerce tools) used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service
groups
• What kind of financial analysis and decision-making methods are used by corporate
treasurers and financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost
system, evaluation of consumers, needs, product strategy, distribution strategy, promotional
strategy)?
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training
may on the following types of analysis and questions. You do not have to answer all the
questions in the list: • Describe your working conditions and functions, such as: Who is your
supervisor (include his/her name and his/her position); other team members or co-workers
and what their functions are to complement yours.
• Provide a detailed description about the department(s) that the trainee did her/his
training with them. Adding all sub-divisions for this department(s) if it is available. Student
can add to this description a supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his
training period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the
company should be included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive? •
Describe what kind of working documents and analysis you did there and what experiences
you have gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice
(things you did or observed at the company) must be made and highlighted. In this section
the student can add a supported table includes which academic course (s) (course title and
code) helped to perform training tasks. For example, two columns; the first one shows the
course name and second column shows the tasks performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through
graphs, pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome
them. • Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the
training experience. Reference If it is needed Appendix (option) This will help the instructor
to have a background about the trainee and his/her previous experiences. Also, it helps the
students in writing their CVs for future job application especially for fresh graduates who do
not have previous practical experiences.
• Basic information (name, city, contact details…etc.). • Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her
previous experiences
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