Papa_Exp19_Access_AppCapstone_Comp-Drivers.zip
Exp19_Access_AppCapstone_Comp – Drivers 1.0
Exp19 Access AppCapstone Comp Drivers 1.0
Access Application Capstone – Comp Drivers
Project Description:
In this project, you will add fields to a table and set data validation rules. You will also import a text file into a database, design advanced queries, and create a navigation form. Additionally, you will use SQL to modify a record source and create an embedded macro to automate opening a report. Finally, you will create a pie chart in a report.
Start Access. Open the file named Exp19_Access_AppCapstone_Comp_Drivers. Grader has automatically added your last name to the beginning of the filename. Save the file to the location where you are storing your files.
You have discovered that the insurance company data that you want is stored in an external text file, so you will import the file as a table in the database, and not need to design the table from scratch.
Create a table in the database by importing the downloaded delimited text file named Insurance_Text.txt. Use the first row of the file as field names, use InsuranceID as the primary key, and then name the table InsuranceCos_Text. Accept all other default options. Do not save the import steps.
You will modify a table to add fields that store the websites and photos of agents, add a lookup field, and set data validation to ensure that valid values are entered in a field.
Create a new field in the Agency Info table after InsPhone named Website with the Hyperlink
data type. Save the table. In Datasheet view, add the website http://William_Smith.com to the
William Smith record (Record 1).
Create a new field in the Agency Info table after Website named AgentPhoto with the Attachment data type. Save the table. In Datasheet view for Record 1 (William Smith), add the downloaded picture file named WmSmith to the AgentPhoto field.
Set the validation rule of the InsuranceCo field to accept the values AS, NAT, or SF only. Set the validation text to read Please enter AS, NAT, or SF. (include the period).
Make InsuranceCo a lookup field in the Agency Info table. Set the lookup to get values from the InsuranceID field in the InsuranceCos_Text table. Accept all other defaults and save the table. In Datasheet view, select the first InsuranceCo value, type AT and press ENTER. Click OK in the message box, press ESC, and then close the table.
You will create queries to locate records that have missing values, update values in a table, and delete specific records from the database.
Create a new query using Design view. From the Insurance table, add the DriverID, AutoType, TagID, and TagExpiration fields (in that order). Save the query as Missing Tag Dates.
Set the criteria in the TagExpiration field to find null values. Run the query (two records will display). Save and close the query.
Create a new query using Design view. From the Drivers table, add the Class field. Change the query type to Update and set the criteria to update drivers whose class is Minor to Junior. Run the query (eight records will update). Run the query again and note that there are no records to update. Save the query as Driver Class_Update and close the query. View the updates in the Drivers table and close the table.
Create a new query using Design view. From the Drivers table, add the Class field. Save the query as Driver Class_Delete.
Change the query type to Delete and set the criteria to delete drivers whose class is Special. Run the query (one record will be deleted). Save and close the query. View the changes in the Drivers table and close the table.
Create a new query using Design view. From the Insurance table, add the InsuranceAgentID, AutoType, AutoYear, and TagID fields (in that order). Save the query as Agent_Parameter.
Set the criteria in the InsuranceAgentID field to display the prompt as Enter the Agent ID: and run the query. In the parameter prompt, enter AS8842 and click OK to view the results (two records). Save and close the query.
The Performance Analyzer makes suggestions as to how a selected table can be made more efficient or to work better with other tables in the database.
Use the Analyze Performance tool to analyze the Drivers table. Note the idea to change the data type of the Weight field from Short Text to Long Integer. In the Drivers table, set the data type of the Weight field to Number (Long Integer), then save and close the table.
A navigation form enables users to select key objects in the database in a user-friendly manner. The form will launch automatically to present the frequently used forms and report to the end users.
Create a Navigation form based on the Vertical Tabs, Left template. Drag and drop the Drivers form onto the first tab of the form. Drop the Insurance form onto the second tab.
Drag and drop the Drivers report onto the third tab of the Navigation form. View the form in Form view, click each of the tabs, and then save the form as Navigator. Close the form.
Set the option in the database so that the Navigator form launches automatically when the database opens. Close the database and reopen it to ensure that the Navigator form opens. Close the form.
You will modify the record source of a report to display specific records. The report will not rely on an underlying query to select records; the criteria are handled by the SQL statement. You will add a command button to a form that will open a form with associated records.
Open the Drivers report in Design view. Modify the record source of the report using a SQL statement to select all Drivers records with a Class of Adult. Print Preview the report (eight records will display).
Modify the SQL record source to display Junior drivers. Print Preview the report (eight records will display). Save and close the report.
You will add a command button to a form that will open a form with associated records.
Open the Drivers form in Design view, click to add a command button at the intersection of the 6-inch mark on the horizontal ruler and the 3-inch mark on the vertical ruler.
Set the command button to open the Insurance form. Use the default picture as the button. Set the name and the caption of the button to Open Insurance Form. Set the width of the button to 1.5″. Save the form. View the form in Form view and click the command button.
You will create a chart in a report that compares the number of licenses that were issued by year. The chart will graphically depict the mix of drivers according to the years of driving experience.
Open the Auto Year report in Design view. Click the Report Footer section bar. Open the Property Sheet and set the height of the Report Footer section to 3″. Close the Property Sheet. Click in the blank space below the Count function.
Insert a pie chart by clicking at the 0.5″ mark on the vertical ruler and the 2.5″ mark on the horizontal ruler. In the Chart Settings pane, set the Auto Year_Parameter query as the data source. In the Axis (Category), select the AutoType check box, then in the parameter prompt, type 2012. Close the Chart Settings pane.
Click in the Chart Title box in the Property Sheet, and type Auto Type. Close the Property sheet, then save and close the report. Reopen the report and type 2010 at the prompts. Note that the data in the report and chart displays according to the year input. Close the report.
Close all database objects. Close the database and then exit Access. Submit the database as directed.
Insurance_Text.txt
InsuranceID InsuranceName
AS AllStates Insurance Co.
SF State Farmers Inc.
NAT National Insurers Inc.
WmSmith
Exp19_Access_AppCapstone_Comp – Drivers_Instructions x
Grader – Instructions Access 2019 Project
Exp19_Access_AppCapstone_Comp – Drivers 1.0
Project Description:
In this project, you will add fields to a table and set data validation rules. You will also import a text file into a database, design advanced queries, and create a navigation form. Additionally, you will use SQL to modify a record source and create an embedded macro to automate opening a report. Finally, you will create a pie chart in a report.
Steps to Perform:
Step
Instructions
Points Possible
1
Start Access. Open the file named
Exp19_Access_AppCapstone_Comp_Drivers. Grader has automatically added your last name to the beginning of the filename. Save the file to the location where you are storing your files.
0
2
You have discovered that the insurance company data that you want is stored in an external text file, so you will import the file as a table in the database, and not need to design the table from scratch.
Create a table in the database by importing the downloaded delimited text file named
Insurance_Text.txt. Use the first row of the file as field names, use
InsuranceID as the primary key, and then name the table
InsuranceCos_Text. Accept all other default options. Do not save the import steps.
6
3
You will modify a table to add fields that store the websites and photos of agents, add a lookup field, and set data validation to ensure that valid values are entered in a field.
Create a new field in the
Agency Info table after
InsPhone named
Website with the
Hyperlink
data type. Save the table. In Datasheet view, add the website
http://William_Smith.com to the
William Smith record (Record 1).
6
4
Create a new field in the Agency Info table after
Website named
AgentPhoto with the
Attachment data type. Save the table. In Datasheet view for Record 1 (
William Smith), add the downloaded picture file named
WmSmith to the
AgentPhoto field.
6
5
Set the validation rule of the
InsuranceCo field to accept the values
AS,
NAT, or
SF only. Set the validation text to read
Please enter AS, NAT, or SF. (include the period).
7
6
Make
InsuranceCo a lookup field in the Agency Info table. Set the lookup to get values from the
InsuranceID field in the InsuranceCos_Text table. Accept all other defaults and save the table. In Datasheet view, select the first
InsuranceCo value, type
AT and press
ENTER. Click
OK in the message box, press ESC, and then close the table.
6
7
You will create queries to locate records that have missing values, update values in a table, and delete specific records from the database.
Create a new query using Design view. From the Insurance table, add the
DriverID,
AutoType,
TagID, and
TagExpiration
fields (in that order). Save the query as
Missing Tag Dates.
5
8
Set the criteria in the
TagExpiration field to find null values. Run the query (two records will display). Save and close the query.
5
9
Create a new query using Design view. From the Drivers table, add the
Class field. Change the query type to
Update and set the criteria to update drivers whose class is
Minor to
Junior. Run the query (eight records will update). Run the query again and note that there are no records to update. Save the query as
Driver Class_Update and close the query. View the updates in the Drivers table and close the table.
9
10
Create a new query using Design view. From the Drivers table, add the
Class field. Save the query as
Driver Class_Delete.
4
11
Change the query type to
Delete and set the criteria to delete drivers whose class is
Special. Run the query (one record will be deleted). Save and close the query. View the changes in the Drivers table and close the table.
6
12
Create a new query using Design view. From the Insurance table, add the
InsuranceAgentID,
AutoType,
AutoYear, and
TagID fields (in that order). Save the query as
Agent_Parameter.
5
13
Set the criteria in the
InsuranceAgentID field to display the prompt as
Enter the Agent ID: and run the query. In the parameter prompt, enter
AS8842 and click
OK to view the results (two records). Save and close the query.
5
14
The Performance Analyzer makes suggestions as to how a selected table can be made more efficient or to work better with other tables in the database.
Use the Analyze Performance tool to analyze the Drivers table. Note the idea to change the data type of the Weight field from Short Text to Long Integer. In the Drivers table, set the data type of the
Weight field to
Number (Long Integer), then save and close the table.
3
15
A navigation form enables users to select key objects in the database in a user-friendly manner. The form will launch automatically to present the frequently used forms and report to the end users.
Create a
Navigation form based on the
Vertical Tabs, Left
template. Drag and drop the
Drivers form onto the first tab of the form. Drop the
Insurance form onto the second tab.
3
16
Drag and drop the
Drivers report onto the third tab of the Navigation form. View the form in Form view, click each of the tabs, and then save the form as
Navigator. Close the form.
2
17
Set the option in the database so that the
Navigator form launches automatically when the database opens. Close the database and reopen it to ensure that the Navigator form opens. Close the form.
2
18
You will modify the record source of a report to display specific records. The report will not rely on an underlying query to select records; the criteria are handled by the SQL statement. You will add a command button to a form that will open a form with associated records.
Open the Drivers report in Design view. Modify the record source of the report using a SQL statement to select all
Drivers records with a
Class of
Adult. Print Preview the report (eight records will display).
2
19
Modify the SQL record source to display
Junior drivers. Print Preview the report (eight records will display). Save and close the report.
3
20
You will add a command button to a form that will open a form with associated records.
Open the Drivers form in Design view, click to add a
command button at the intersection of the 6-inch mark on the horizontal ruler and the 3-inch mark on the vertical ruler.
3
21
Set the command button to open the Insurance form. Use the default picture as the button. Set the name and the caption of the button to
Open Insurance Form. Set the width of the button to
1.5″. Save the form. View the form in Form view and click the
command button.
5
22
You will create a chart in a report that compares the number of licenses that were issued by year. The chart will graphically depict the mix of drivers according to the years of driving experience.
Open the
Auto Year report in Design view. Click the
Report Footer section bar. Open the Property Sheet and set the height of the Report Footer section to
3″. Close the Property Sheet. Click in the
blank space below the Count function.
2
23
Insert a pie chart by clicking at the
0.5″
mark on the vertical ruler and the
2.5″
mark on the horizontal ruler. In the Chart Settings pane, set the
Auto Year_Parameter query as the data source. In the Axis (Category), select the
AutoType check box, then in the parameter prompt, type
2012. Close the Chart Settings pane.
3
24
Click in the
Chart Title box in the Property Sheet, and type
Auto Type. Close the Property sheet, then save and close the report. Reopen the report and type
2010 at the prompts. Note that the data in the report and chart displays according to the year input. Close the report.
2
25
Close all database objects. Close the database and then exit Access. Submit the database as directed.
0
Total Points
100
Created On: 03/06/2020 1 Exp19_Access_AppCapstone_Comp – Drivers
Exp19_Access_AppCapstone_Comp_Drivers.accdb
AgentID
InsuranceCo
InsAgentFirstName
InsAgentLastName
InsAddress
InsCity
InsState
InsZIP
InsPhone
mSysRowId
AS2234
AS
William
Smith
7035556657
AS8842
AS
Anna
Taylor
7035559998
SF4485
SF
Terri
Jones
7035558876
SF8567
SF
James
Johnson
7035551243
SF8870
SF
Darin
Miller
7035550987
DriverID
StateIssued
Photo
Class
FirstName
MiddleName
LastName
Street
Apartment
City
State
ZIP
HomePhone
Gender
Height
Weight
HairColor
EyeColor
OrganDonor
Restrictions
IssueDate
ExpirationDate
DateOfBirth
mSysRowId
123456789
LA
Adult
Pamela
R
Toliver
7015 Westchester Drive
Baton Rouge
LA
70810
2255552752
F
5′ 7″
135
Blonde
Brown
true
2
2008-07-05
1985-11-22
341012345
LA
Adult
Brian
Andrew
Andrews
132 Blue Street
Baton Rouge
LA
70810
2255553385
M
5′ 10″
200.00
Brown
Brown
true
4
1995-05-05
1975-05-15
341098765
LA
Adult
Victoria
May
Bowman
20 Spruce Avenue
Baton Rouge
LA
70810
2255559876
F
5′ 5″
130.00
Red
Hazel
false
3
1999-06-10
1969-06-20
341123456
LA
Minor
James
Hallard
Barnes
8 Shane Drive
Baton Rouge
LA
70810
2255556712
M
6′ 1″
205.00
Blonde
Brown
false
2
2021-01-04
2005-01-04
341234567
LA
Adult
Richard
Alvin
Bingham
90 Highland Place
Baton Rouge
LA
70810
2255559855
M
6′ 2″
250.00
Brown
Brown
true
1994-01-10
1954-01-19
341678901
LA
Adult
Kirk
Richard
Abelson
226 Valley Street
Baton Rouge
LA
70810
2255552234
M
5′ 10″
170.00
Black
Brown
true
5
1995-05-13
1945-05-30
341789012
LA
Adult
Eric
Thomas
Abrahamson
130 Flay Street
#301
Baton Rouge
LA
70810
2255555542
M
6′ 2″
225.00
Blonde
Blue
true
2
2000-06-20
1980-06-27
341876543
LA
Minor
Bruce
David
Callander
2 Kron Lane
Baton Rouge
LA
70810
2255557875
M
6′ 1″
195.00
Black
Blue
false
2
2021-08-07
2005-08-07
341890123
LA
Adult
Lawrence
Allen
Alexander
198 Broad Street
#1001
Baton Rouge
LA
70810
2255552530
M
6′ 1″
270.00
Gray
Blue
true
2002-02-01
1952-02-01
341901234
LA
Adult
Mark
Wayne
Anderson
1459 River Drive
Baton Rouge
LA
70810
2255553964
M
5′ 8″
160.00
Brown
Brown
false
1
1998-12-02
1948-12-22
341987654
LA
Special
Ibrahim
Isaac
Brown
177 Forest Avenue
Baton Rouge
LA
70810
2255551232
M
5′ 10″
200.00
Gray
Brown
true
2
1995-08-10
1975-08-13
342012345
LA
Minor
Andrew
Edward
JAMES
243 Oak
Baton Rouge
LA
70817
2255555833
M
5′ 10″
180
Brown
Brown
true
2021-06-30
2005-05-30
342098765
LA
Minor
Andrea
Marie
LARRABEE
823 Shyrock Drive
#1540
Baton Rouge
LA
70817
2255556789
F
5′ 6″
150.00
Brown
Hazel
false
2022-06-02
2006-04-01
342123456
LA
Minor
Harold
B
STAUSS
One Front Royal
Baton Rouge
LA
70817
2255552176
M
6′ 1″
185
Blonde
Brown
false
2
2022-08-15
2006-03-15
342234567
LA
Minor
David
N
ANDERSON
805 North Allen
Baton Rouge
LA
70817
2255555589
M
6′ 4″
305
Brown
Brown
true
2021-06-04
2005-01-20
342678901
LA
Minor
Kerry
Eldon
MITCHELL
622 Valley View
Baton Rouge
LA
70817
2255554322
M
5′ 10″
170.00
Black
Brown
true
2022-06-01
2005-05-03
342789012
LA
Minor
John
Eric
LANDERS
1032 North Jackson
#301
Baton Rouge
LA
70817
2255552455
M
6′ 2″
225.00
Blonde
Blue
true
2021-06-02
2005-04-18
InsuranceID
DriverID
InsuranceAgentID
AutoType
AutoYear
TagID
TagExpiration
mSysRowId
10009
123456789
AS2234
Toyota
2009
X1234
10001
341012345
SF4485
Buick
2011
4321R
2022-08-01
10007
341098765
SF8567
GMC
2010
TR876
2022-10-01
10004
341123456
AS8842
Volvo
2012
B3847
2022-02-01
10002
341234567
AS8842
Nissan
2008
4457D
2022-02-01
10008
341789012
SF8567
Chrysler
2010
TR887
10005
341876543
SF8870
Cadillac
2011
CADME
2022-08-16
10003
341789012
SF8567
Dodge
2008
54687
2022-07-01
10006
342234567
AS2234
Mercedes
2012
MYCAR
2022-03-01
ID
mSysRowId
1
SELECT [Test Drivers].*
FROM [Test Drivers];
PARAMETERS __DriverID Value;
SELECT DISTINCTROW *
FROM Insurance AS Drivers
WHERE ([__DriverID] = DriverID);
SELECT [Test Drivers].*
FROM [Test Drivers];
SELECT [Test Drivers].*
FROM [Test Drivers];
SELECT DISTINCTROW *
FROM Drivers;
SELECT DISTINCTROW *
FROM Insurance;
SELECT DISTINCTROW *
FROM Drivers;
SELECT DISTINCTROW *
FROM Insurance;
SELECT DISTINCTROW *
FROM Insurance;
SELECT Insurance.DriverID, Insurance.AutoType, Insurance.AutoYear, Insurance.TagID
FROM Insurance
WHERE (((Insurance.AutoYear)=[Enter the auto year:]));
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