Throughout this module you have received guidance to always include your team in the planning process. For this course, you will be responsible for creating a fictional scheduling baseline on your own.
While you may not have a team, you will have several inputs handy to help you along the way. These include the project charter, the project WBS you created, and the numerous examples of diagrams shared.
To complete this assignment, please use the provided template to provide the following information:
- WBS ID: Number that links the activity to your WBS
- Activity details: Please use complete sentences so they are clear
- Effort: Number of hours needed to complete the task
- Duration: Number of days to complete the task
Please note that numbers 3 & 4 above are not duplicates. Effort and durations are separate calculations and are important for understanding the schedule baseline. The effort depicts the number of hours and duration reflects the overall time needed for the task. For example, you may have task A that takes Resource B only 3 hours to complete, but Resource B, may need three full weeks to apply those 3 hours. Thus, the fill-in would look like this:
Annual Staff Picnic
Date: July 15th ,
2
023
Planning: January 16th, 2023 – July 15th,2023
| 2 |
Activity Details |
Efforts |
Duration |
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1.1 Sales |
Meet with the Project Manager to discuss what the steps we are going to take when it comes to planning, grouping, cost effectiveness, surveying and executing. With a biweekly (every two weeks) meeting to look at the progression of the project. |
2 hours a week |
12 weeks |
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1.2 Marketing |
Meet with the Project Manager to discuss what the steps we are going to take when it comes to planning, grouping, cost effectiveness, surveying and executing. With a biweekly (every two weeks) meeting to look at the progression of the project. |
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1.3Customer Service |
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1.4 I.T. |
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1.5 HR |
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2.1 Date |
Sales will work with Marketing on looking at the ideal date to have the Picnic |
1. 5 hours |
1 day |
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2.2 Location |
Sales and Marketing then scope out different beaches in the area that aid in the family friendly atmosphere |
1 6 hours |
2 days |
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2.3 Attendance |
Customer Service will brainstorm with I.T. and HR varying ways to format a survey that is user friendly in finding out who will be in attendance along with their kids. |
5 hours each day |
3 days |
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2.4 Setup |
I.T. would be present at the site along with the Sales and Marketing to ensure that the process goes smooth, and the different companies are there at the proper times. |
5 hours | ||||||||||
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2.5 Attendance |
Customer Service, HR and I.T. will meet to further discuss the dietary restrictions of they staff and their kids forming a menu with items that can be voted on. |
3 hours a day |
1 week |
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3.1 Theme |
Sales and Marketing will brainstorm a theme that is inclusive of the staff and the kids so that there is the originality factor |
6 hours | ||||||||||
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3.2 Promotion |
All departments would come together and figure out ways to show the staff that this function would be one to remember. |
3 hours | ||||||||||
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3.3 Food Selection |
Customer Service, I.T. and HR are going to take the results from the survey that was conducted for food and narrow it down to the top three items in each category. Appetizers, Main Course, Side Dish, Kids, Dessert. For the drinks it will be an open bar so there are multiple options be it leaded or unleaded. |
6 hours |
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3.4 Take Down |
I.T. would be present at the site along with Sales and Marketing to ensure that the process goes smooth, and the different companies are there at the proper times. |
5 hours | ||||||||||
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3.5 Promotion |
All departments would come together and figure out ways to show the staff that this function would be one to remember. Once that is done Customer Service, I.T. and HR will get with Marketing so successfully advertise this event in varying ways. Flyers, email chain, SMS and reward based on the first people to say that they are attending |
3 hours
Promotions will be sent out twice a week using different ways |
7 days |
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4.1 Rental Equipment |
Sales and Marketing will meet to finalize the list and place the orders with the companies with the right quotes giving it back to the PM |
4 hours |
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4.2 Rental Equipment |
Sales Marketing and I.T. will meet these companies at the site to watch over the set ensuring that the right items are showing up and going in the right places. They will also oversee the takedown of the equipment |
10 hours |
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4.3 Promotion |
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4.4 Voting |
This voting will be the final vote before the event it works with I.T. and HR as a way of scoping out the most likely to or the concept of who is. Games as such are a way of seeing how well the staff knows one another |
3 hours |
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5.1 DJ |
Sales will hire the DJ that did previous staff events and work out a rate that includes him interacting with the staff and other items that are required to protect him from the sun |
2 hours | ||||||||||
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5.2 Entertainment |
Sales and Marketing will brainstorm varying games based off of the voting that was conducted and include team build exercises so that there is more bonding done within the departments |
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5.3 Promoting |
This would be the final promotional that will be done the week of the event there will be a final promotion in the staff meeting that week and everyday sent over email or SMS. |
1 minute |
5 days |
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6.1 Games |
The games will be set up 30 minutes before each one is to take place. One will be a team exercise, and the rest will be for pure and utter entertainment because it’s about the fun and the experience |
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6.2 DJ |
The DJ will play the music in accord with the games that are being done or if they want to do a karaoke or have a dance off between the kid there can be requests. |
8 hours |
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