Tasks
Write a mock email for the following situation:
You are asking a professor for a letter of recommendation.
Criteria for success
· Subject line is clear and specific
· Use (or make up) a professional email address. It should include your name or initials. School email or a gmail address is fine.
· Address the recipient of the email professionally.
· Be short and to the point. Be clear as to why you’re writing and what the request is.
· Including a closing that includes the action you’d like the person to take, if any. If none, thank them for their time.
· Sign off professionally. (Closing line, your name)
· Create a useful email signature at the bottom of the message. Include name, professional email, phone number, LinkedIn URL (i you have one).
Tips for writing a professional email:
1. Start with a clear subject line. Be specific about the topic of the email.
2. Understand cc and bcc fields
1. cc: openly copy another person to the email
2. bcc:
3. Use a professional email address. It should include your name or initials. School email or a gmail address is fine.
4. Address people professionally. Hi {name] is fine,
5. Be short and to the point. Be clear as to why you’re writing and what the request is.
6. Keep it positive!
7. Stick to a basic, black font.
8. Double-check for consistent formatting. This is important if you are cut and pasting from another source.
9. Don’t forget the close. Your goal is to drive action! Appreciate their time, look forward to their reply. Sign off professionally.
10. Create a useful email signature. Include name, professional email, phone number, LinkedIn URL.
11. Proofread before you send. Especially the name of the person you’re addressing!
12. Double-check attachments. Send as PDF if possible.
13. Reply within 24 hours. Be conscious about who you are replying to (reply all).
Example:
To: Jonah Ramirez
From: Your Name
Subject: Do you have student discounts for the Annual Coding Conference? Hi Jonah, I would like to ask if you provide student discounts for tickets to the Annual Coding Conference. I’m a full-time student at the University of Texas and I’m very excited about your event, but unfortunately, the ticket price is too high for me. I would appreciate if you could offer me an educational discount. Looking forward to hearing from you! Best, Turnitin Report Formatting Title Page Citation Outline
[Your name]
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